Project 47
|
Project Name Grant and Contribution Agreements Management – Process Mapping, Roles and Responsibilities |
|
Client Natural Resources of Canada – Office Energy Research and Development (OERD) |
|
Duration September 2016 to March 2017 [Delivery based ~ 2 months] |
|
Project Description |
|
The Office Energy Research and Development (OERD) is currently undergoing a significant influx of new C-Base programs, from the Green Infrastructure Initiative, the pan-Canadian Framework on Climate Change and the Clean Technology Innovation. These programs will soon result in managing a series of new Grants and Contributions (G&Cs) agreements. |
|
Scope and objective |
|
In an effort to come with an as efficient as possible process as new programs are being designed, OERD wants to clarify the R&R of all key players in the management of G&Cs agreements. Increased clarity in the R&R distribution will allows for increased efficiencies, better benchmarking, and more accurate costing of level of efforts required to manage future G&Cs programs. |
|
Dollar Value |
|
Information available withheld with client |
|
Contribution of the proposed resource to the project |
|
> Inventory and mapping of current distribution of the R&R involved in managing G&Cs agreements in OERD. > A risk management framework, was used to support this consulting mandate which was aligned with the Corporate Risk Assessment Framework. > Identification of consistencies and inconsistencies in the distribution of R&R and organisation of the work involved in managing G&Cs agreements. > Identification of area for increased efficiencies and recommendations on how best organise the work and assign R&R in the management of G&Cs agreements, based on benchmarking with some OGD recognised for their best practices in this area; and, > As a subset, a very high level assessment of current compliance with the GoC Finance Administration Act (FAA), the GoC Policy on Transfer Payments and the NRCan Guide on G&Cs. > Benchmark with some OGD recognised for best practices in the management of G&Cs > Assess at a very high level consistency with related legislation, regulation and bylaws governing G&Cs, and propose additional approval steps > Propose/recommend solutions to solve inconsistencies and area for increased efficiencies in the R&R and organisation of the work involved in managing G&Cs agreements > Prepare and submit to contract authorities (ESTP Director and Finance and Commerce Manager) a draft report. > Meet with contract authority and APDs for presenting the draft report, receive comments, discuss findings and recommendations > Prepare the final report to submit findings and recommendations on the objectives of the engagement |
|
Deliverables |
|
> Prepare high level interview guide/grid and conduct approximately 18 interviews with respondents identified > Prepare reporting notes on each interview and Interviews summary report > A brief report, in draft mode, documenting the following (mainly in graphics/tables) and proving recommendations: > Consolidate and map the inventory of current R&R responsibilities in managing G&Cs agreements in OERD > Identification of consistencies, inconsistencies and area for increased efficiencies in the organisation of the work and assignment of R&R in managing G&Cs agreements; > Identify data management weakness and propose implementation of corrective action to improve the data integrity support by a rigourous data governance structure with clear role and responsibility. > Recommendations on how best organise the work and assign R&R in the management of G&Cs agreements, based on benchmarking with some OGD recognised for their best practices in this area; > A final report incorporating the review and comments of the contract authority, the General Director and ESTP Director, supported by the APDs and the Finance and Commerce Manager. |
|
References:
Mark Wickham Director Office Energy Research and Development Natural Resources Canada 580 Booth Street, Floor 14th Ottawa, Ontario K1A 0E4 Canada
|
|
Technological platform leverage during this mandate |
|
|