Project 33
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Project Name Special Advisor to Chief Financial Officer to support IT Implementation |
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Client Professional Institute of the Public Service of Canada, National Office |
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Duration December 2013 to January 2014 [1 month] |
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Project Description |
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PIPSC encourages member’s participation to attend authorized meetings by paying their expenses and compensatory salary to: > Streamline the submission and approval process for travel expenses and compensatory salary for both members and executives; and, > Minimize use of PIPSC financial resources by rationalizing operational, travel and expenses without compromising meeting outcome. The 3 top 3 priorities for travel management were to: > Improve processes by increasing the consistency of the application of the policies and minimize miss-interpretation, > Generate Savings in increasing compliance to travel policy by taking advantage of corporate deals for accommodation and advanced flight or train booking rebate. > Improve user experience in facilitating data entry for initial travel request by providing on-line guidance to encourage early on-line booking > Provide policy driven guidance to accelerate travel claim preparation and reduce delay due to none-compliant expense requests > Accelerate Travel & Expense Claim revision time and approval process > Send friendly reminders to travelers for un-submitted Travel & Expense Claims |
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Scope and objective |
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> Initially develop a strategy to validate if critical recommendations are implemented to address. System Readiness Assessment & General Computer (IT) Control identified and viewed by Deloitte > Confirmed eClaim’s Business Process and Business Cycle Controls are incorporated application design > Review, develop and document Business Rule based on PIPCS Travel and Compensation Policies and/or practices >Develop a User Acceptance Quality Assurance Testing Result Framework. A risk management framework, was used to support this consulting mandate which was aligned with the Corporate Risk Assessment Framework. > Validate eClaim Workflow process by performing a Joint Application Design Review Session to validate proposed User Acceptance Quality Assurance > eClaim characteristics by establishing existing baseline information related to eClaim transaction volume and value > Establish Schedule roll-out Time-line |
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Dollar Value |
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Information available withheld with client |
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Contribution of the proposed resource to the project |
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Identification of potential Acceptance Testing strategy to: > Validate alignment of Business Rules with travel and salary compensatory policies > Validate business rule effectiveness > Validate alignment of Business Cycle with workflow key internal controls (trigger points) > Provide assurance that Deloitte’s concerns are addressed by : > Find supporting evidence that controls are embed in eClaim ; and, > Alternatively identified if other form of mitigation measure are in place with compensatory controls > This mandate is supporting business process transformation and it requires expertise in assessment of organizational role and responsibility. |
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Deliverables |
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See above |
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References:
Denis Bourguignon, MBA, CGA Chief Financial Officer 450 Tremblay Road Ottawa, Ontario K1G 3J8 Canada 613-228-6310
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Technological platform leverage during this mandate |
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