Project 29
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Project Name Audit of Procurement Activities |
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Client National Capital Commission – Audit and Corporate Ethics |
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Duration July to September 2012 [3 months] |
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Project Description |
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Provide advice and guidance to the Internal Audit team at the planning, examination and reporting phase of the audit of procurement services for goods and general services, including major capital, construction, landscape and professional services. |
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Scope and objective |
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The goal of the audit is to assess whether NCC procurement practices allow for a fair and competitive process to acquire goods and services. The objectives of this audit were to : · Determined whether the existing procurement practices aim at getting the best value; · A risk management framework was used to support this consulting mandate, which was aligned with the Corporate Risk Assessment Framework. · Determined if management receives sufficient and appropriate information on procurement activities; · Identified procurement trends (i.e., contract and standing offer arrangements (SOAs) awards, acquisition card purchases, frequency and magnitude of change orders). |
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Dollar Value |
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NCC contracts for a wide array of goods and general services, including major capital, construction, landscape and professional services. The majority of NCC contracts are under $25K. During 2011, there were 236 contracts which were awarded for a total of $47.9 million ($54.6 million in 2010). |
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Contribution of the proposed resource to the project |
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Conducted a review of goods and services acquired by the NCC would be based on a fair and competitive process (e.g., appropriate use of sole source as a contracting method, appropriate use of change orders). Identified the best procurement practices in compliance with the NCC procurement set of policies. Assessed if management had adequate key performance indicators to measure the best value from its procurement activities. Also performed Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis to determine whether the existing procurement practices aim at getting the best value. Determined whether management receives sufficient and appropriate information on procurement activities. Identify procurement statistics and trends (i.e., purchase orders, competitive and non-competitive contract and SOAs awards, frequency and magnitude of change orders, acquisition card purchases and petty cash purchases).
Assisted in the development and implementation of validation scripts in IDEA to support data mining for procurement activities for continuous auditing and exception reporting. Assisted in the analysis of the result produced from IDEA data mining scripts. Identify data management weaknesses and propose implementation of corrective action to assess data maturity and improve the data integrity support by a rigorous data governance structure with clear roles and responsibilities. |
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Deliverables |
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See above |
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References:
Jacques Côté, Auditor National Capital Commission – Audit and Corporate Ethics (613) 239-5590
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Technological platform leverage during this mandate |
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