Project 25
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Project Name Professional and Technical Services | Classification documentation structure system aligned to Internal business process |
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Client Public Works & Government Services Canada, Real Property Division, Professional & Technical Services (P&T), Centre of Expertise |
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Duration August 2011 to February 2012 [7 months] |
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Project Description |
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The National Capital Area Professional and Technical Services office of Public Works and Government Services Canada provides guidance, direction and oversight in the delivery of projects for real property teams, within the National Capital Area Operations Sector. The purpose of this mandate was to ensure the optimum performance of the existing internal control within the folder classification structure for Human Resources and Administrative documentation. |
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Scope and objective |
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– Work in conjunction with the Director or Professional and Technical Services, the Senior Advisor will be responsible for assessing and developing a folder classification structure and documentation system aligned to internal business process applicable to Professional & Technical Services (including applicable administrative sub processes). – Validate the operability of the proposed folder classification structure documentation, a prototype will be tested with a representative sample of documentation typically used by Professional and Technical Services. |
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Dollar Value |
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Annual project volume of $1.6 Billion |
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Contribution of the proposed resource to the project |
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Prepared a High-level Business Process Map (work flow). Identified Key Control Document and prepared a various option Classification Structure. Developed exception reports that will be design to monitor the adherence to classification structure and produced progress status dashboard report. Participated and prepare material for the coordination meetings with stakeholder and process business owner to enhance operability of the proposed classification structure. This mandate is supporting business process transformation and it requires expertise in assessment of organizational role and responsibility. |
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Deliverables |
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An High-level Business Process Map (work flow) • Listing of Key Control Document including sample • Few Classification Folder Documentation Structure • Final Classification Folder Documentation Structure (Shared Drive, EDRM and/or Oproma) • Exception monitoring reports • Adherence to classification structure; and, progress status dashboard report • Agenda and meeting minutes |
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References: Veronica Silva A/Regional Director Public Works and Government Services Canada Professional and Technical Services Telephone : 819-956-8648 eMail : veronica.silva@tpsgc-pwgsc.gc.ca |
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Technological platform leverage during this mandate |
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