Project 21
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Project Name Accelerated Infrastructure Program (IAP) – Advisory and multi-phase consulting mandate |
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Client Public Works and Government Services Canada, Real Property Division |
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Duration August 2010- June 2011 [11 months] |
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Project Description |
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This mandate covers the reviews of IAP architectural and engineering projects for the NCA region comprised of two parts. Part 1: Consultation mandate – At the inception of the Accelerated Infrastructure Program, led and managed a multi-phase operational and financial review to advise senior management. Developed phase 1 of the audit plan, including an advisory component and conducted the preliminary survey. Part 2: Audit mandate – Reviewed the management accountability framework and reporting capabilities of the Accelerated Infrastructure Program. Prepared audit objectives and audit criteria, performed documentation review and conducted interviews with key stakeholders. Assessed risks and identified internal control weaknesses pertinent to service delivery, procurement, human resources, technology, partnership and other areas. Communicated internal audit concerns and followed up on the adequacy of the corrective measures. |
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Scope and objective |
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The goal of this audit was to provide reasonable assurance that business processes are adequately designed and implemented to manage the Accelerated Infrastructure Program. More specifically, this review focuses on Cost Management, Schedule Management, Scope Management, Procurement, Quality Management, Risk Management, and Management of Technical challenges. The review provides senior management recommendations regarding financial and project cost estimates and business plans, including Treasury Board Submissions. Review and provide recommendations for project resources requirements and anticipated acquisition costs, operation and maintenance costs and both recurring and non-recurring costs. |
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Dollar Value |
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~ $ 1 billion over ~ 300 Construction Projects across the country |
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Contribution of the proposed resource to the project |
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Part 1: Consultation mandate – Planning – Provided and Documented a series of facilitation sessions to key members of PWGSC’s real property team to establish key objectives and element of the program design. Led a preliminary review-to-review program organizational strategic planning and adequacy of the program design to fulfill program requirements. Advised senior management about the initial observation for potential improvement in response to the six risk areas identified in a preliminary risk assessment. Submitted a strategic plan to support the implementation of corrective action. Produced a strategic plan based on a risk management framework, which led to the development of a few mitigation strategies to facilitate the implementation of the program design. In complement to some of the mitigation strategies, a series of informal coaching sessions were performed with management during the mandate. Part 2: Consultation mandate – Implementation – Led and managed the audit throughout the key audit process from the conduct stage to the debriefing of the preliminary report to Senior Management. Developed and used key audit tools to sufficiently and adequately support the findings of this audit as per the IIA Standards. Used a risk management framework to identify a series of audit criteria to be part of the audit tool to ensure the application of the audit plan throughout the mandate. Identify data management weaknesses and propose implementation of corrective action to improve the data integrity support by a rigorous data governance structure with clear roles and responsibilities. Audit criteria were developed in accordance with the Institute of Internal Auditors and were also aligned with a typical PWGSC’s National Project Management System. Regularly prepared a series of progress report presentations and delivered them during weekly briefing sessions to senior management during this mandate. This mandate supports business process transformation, and it requires expertise in the assessment of organizational roles and responsibilities. |
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Deliverables |
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Results will be available once the external audit committee has been debriefed and the report has been approved for publication release on PWGSC website. |
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References: Veronica Silva, A/Regional Director Public Works and Government Services Canada Professional and Technical Services Telephone: 819-956-8648, email: veronica.silva@tpsgc-pwgsc.gc.ca |
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Technological platform leverage during this mandate |