Project 15
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Project Name Monitoring program of procurement of services |
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Client Public Works and Government Services Canada | Accounting, Banking and Compensation Branch (ABCB) |
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Duration October to November 2009 [2 months] |
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Project Description |
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Provided assistance to a new procurement oversight function to develop a monitoring program based on risk assessment from recent audits. This function interfaces with either Materiel Management (MM) or Acquisitions Branch (AB) to participate in the process of RFP content, SOW, risk assessments, privacy assessments, initiation of contract amendments, issuance of TAs, and the contract administration activities such as invoice reviews, payment approvals, reporting. |
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Scope and objective |
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The objectives of the monitoring program are to increase the consistency and quality of procurement of service to ABCB functions. |
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Dollar Value |
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Information available withheld with client |
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Contribution of the proposed resource to the project |
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Provided and documented a few facilitation session to key members of the ABCB to establish and agreed on key objectives of the monitoring program. In consultation with the client, lead the development a strategic plan to facilitate the communication and implementation of a monitoring program for ABCB. This program includes a series of audit process criteria aligned with Treasury Board’s management accountability framework and risk management framework. The monitoring criteria were based on a risk management framework, which lead to the development of a few mitigation strategies to facilitate the implementation of the monitoring program. Developed the audit criteria based on a risk management framework, which lead to the development of a few mitigation strategies to facilitate the delivery of a monitoring program for ABCB. In complement to some of the mitigation strategies, delivered a series of informal coaching session to management. Developed and implemented an interactive monitoring tool to facilitate the application of the monitoring of the ABCB process. Prepared and delivered a series of progress report presentations during weekly briefing session to senior management. This mandate is supporting business process transformation and it requires expertise in assessment of organizational role and responsibility. |
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Deliverables |
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Methodology and tools were understood and applied by the resources of the ABCB’s to pursue the application of the monitoring program. The monitoring program provides to performed monthly, quarterly and annually testing procedures including a sampling calculator toolkit. This material will also be communicated through a web-based as well as information sessions for branch employees. |
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References: Steve Lacelle Director PWGSC – Banking Arrangements Directorate (819) 956-2917
Jane Longchamps Procurement Oversight Manager (819) 956-2917 |
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Technological platform leverage during this mandate |
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