Project 12
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Project Name Operational Review – Efficiency of the Contracting Office |
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Client Environment Canada – Office of Audit and Evaluation |
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Duration February to May 2009 [4 months] |
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Project Description |
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Perform a performance review audit of the contracting process, and propose opportunities for improvement. Based upon preliminary planning and risk assessment process, the scope of the audit was to cover a part of the contracting life cycle, from procurement requirements definition, solicitation and evaluation activities, to final contract award. The final part of the contracting life cycle, contract administration, and contract closure would not be included. |
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Scope and objective |
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The goal of this audit was to provide to assess the level of efficiency of the service provided by the contracting office. |
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Dollar Value |
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Information available withheld with client |
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Contribution of the proposed resource to the project |
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Lead and managed the audit process from the initial planning to the reporting stage. Participated to the presentation of the report to the senior management and external committee member. Based on the observations found, responsible for the development and update of the strategic plan for the implementation of the conduct phase. Provided and documented a few facilitation sessions to key members of the Office of Audit and Evaluation to review observations/findings and agreed on audit plan adjustment. The audit criteria were based on a risk management framework, which leads to the development of a few mitigation strategies to facilitate the delivery of the mandate. In complement to some of the mitigation strategies, a series of informal coaching session was performed with management. Review existing Oracle data architecture (Merlin), supervised data extraction apply data cleansing strategy before report production. Propose implementation of corrective action at the data governance and management level to address the data integrity weaknesses. Developed and implemented interactive audit tools to sufficiently and adequately support key elements of the audit plan as per the IIA Standards which facilitated: o The application of the audit plan throughout the mandate; and, o Adequately support the findings of this audit as per the IIA Standards. – Using a risk management framework identified a series of audits criteria to be part of the audit tool that was used to ensure the application of the audit plan throughout the mandate. – Prepared and delivered a series of progress report presentations during weekly briefing session to senior management. – Audit Program was incorporated into TeamMate EWP and aligned to specific Organization, Risk and Internal Control Area. Audit supporting documentation was maintained and cross-referenced in EWP TeamMate module. TeamCentral was used to coordinate the updating, reviewing and sign-off process. The EWP module was also used to raise exception/issue supported by findings with a recommendation that were available for further review in TeamCentral. Recurring Interview Note, Sampling Calculator and Manual Testing procedure were incorporated to further enhanced TeamStore configuration. These templates were disseminated though TeamStore as best practice for other audits. – This mandate is supporting business process transformation and it requires expertise in assessment of organizational role and responsibility. |
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Deliverables |
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Result will be available once the external audit committee has been debriefing and report has been approved for publication release on Environment Canada’s web site. |
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References: Jean Leclerc Director (819) 994-7736
Stella Line Cousineau Senior Auditor (819) 994-7325 |
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Technological platform leverage during this mandate |
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